Agenda and minutes

Member Development Steering Group
Monday, 25th February, 2019 5.00 p.m.

The Agenda for this meeting will be published 5 clear working days before the scheduled date of the meeting. The Minutes and Decisions for this meeting will normally be published within 9 working days following the date of the meeting.

Note: this does not apply to Scrutiny Working Groups or Scrutiny Commissioners meetings, please contact the relevant Scrutiny Officer for more information on the work programme for these Groups.

Venue: Council Chamber - Council Offices, Narborough. View directions

Contact: Democratic Services  0116 272 7638

Items
No. Item

1.

Notes of Last Meeting pdf icon PDF 78 KB

Minutes:

The minutes of the last meeting held on 22 October 2018 were approved as a correct record.

2.

Budget Update pdf icon PDF 194 KB

Minutes:

The Chairman, Cllr. Chris Frost introduced the Budget Update and the Corporate Services Group Manager provided Members with key points:

 

·       That the budget remains  healthy and puts us in a good position for the year ahead. Any underspend will be carried forward and used towards induction training in 2019/2020.

·       The budget includes the addition of the Leader’s attendance at the District Councils Network Annual Conference on 7 February 2019

 

Members questioned if the budget for Member Development should be reviewed given the continuous underspend. The Corporate Services Group Manager explained to Members that the end of 2020 would be a good time to review the budget, as 2019 is an induction year for new Members.

 

The Chairman noted that the Planning Masterclass series of training has been very useful and will help the new intake of Members. Members commented that it may be useful to Parish Councillors to attend the Masterclass. The Corporate Services Group Manager commented that a separate Masterclass will be considered for Parish Councils.

3.

Member Induction Programme pdf icon PDF 259 KB

Minutes:

The Chairman asked the Corporate Services Group Manager to present an update on the Member Induction Programme.

 

The Corporate Services Group Manager presented the Member Induction Programme; of which the main points were:

 

·       An ICT Session has been planned on 14 May 2019 to ensure Members have an understanding of how to access reports electronically, ahead of Annual Council

·       An ‘Introduction to Scrutiny’ online module will be developed for Members to complete before attending ‘Developing a Scrutiny Work Programme’ session

·       Mandatory Planning Training has been planned on 23 May 2019

·       List of modules which will be made available to Members online such as Data Protection and Safeguarding

 

It was noted that it would be helpful for more Members to attend the Mandatory Training Planning to assist with the training of substitute members for Planning Committee. Members further commented that the list of training modules is helpful with the induction process for New Members, and had no further proposals to add.

4.

Athena Update

The Senior Democratic Services Officer will provide an update on progress with online modules. Members will be provided with logins to test Athena and provide feedback.

Minutes:

The Corporate Services Group Manager provided an update on the progress with online modules. Prior to the meeting, Members were provided with individual logins for Athena to test the layout of the training portal.

 

In the trial of the training portal, not all Members had managed to log in and trial the Athena training portal. The following comments were made:

 

·       Those Members that had logged in, found the process easy

·       One Member thought that the content could be improved

·       Generally Members found the system easy to follow and use.

 

Members agreed to log on to the portal and provide feedback on the system to the Senior Democratic Services Officer.

5.

Members ICT Provision pdf icon PDF 93 KB

To consider the report of the Corporate Services Group Manager (enclosed).

Minutes:

Considered – Report of the Corporate Services Group Manager

 

The Chairman asked the Corporate Services Group Manager to provide an update to Members on the provision of Members’ electronic devices.

 

The Corporate Services Group Manager presented the report and confirmed that the current scheme, by which Members purchase their iPads, will continue and Members may purchase a new iPad in addition to their existing devices, if they wish to.

6.

Member Survey Responses pdf icon PDF 414 KB

The Democratic & Scrutiny Services Officer will provide an update on the responses received from Members to the Exit Survey for the 2015 intake.

Minutes:

The Democratic & Scrutiny Services Officer provided an update on the responses received from Members to the Exit Survey for the 2015 intake. Members were asked to consider the responses and provide feedback or changes which are required to be made to the Member Induction Programme.

 

Members gave the following feedback in relation to the Member Survey Responses:

 

·       Officers are very knowledgeable and specialised within their service areas and can provision excellent internal training

·       It may be useful to have a tour of the building to meet Officers and learn where the main service areas are located

·       There can be a lot of information for new Members to receive in the days following their election

7.

Summary of Local Plan Core Strategy Policies pdf icon PDF 277 KB

At a previous meeting, Members had requested a summary of Local Plan Core Strategy Policies, these have now been attached for consideration and circulation to all Members, if agreed by the Steering Group.

Minutes:

The Chairman, Cllr. Chris Frost asked Members to note the Summary of Local Plan Core Strategy Policies providing a brief overview of each policy contained within the Adopted 2013 Core Strategy.

 

The Chairman explained that any documents which aid Members being able to provide good planning reasons where appropriate to overturn an officer recommendation, would be well received.

 

Members  would like to better understand what level of support Officers are able to provide when giving reasons for refusal. Members requested that more support be required to the Planning Committee.

 

Members requested that:

 

·       The Summary of Local Plan Core Strategy Policies be kept updated with the latest Local Plan (Delivery) Development Plan Document changes and circulated to all Members of Planning Committee

 

The Summary of Local Plan Core Strategy Policies will be circulated to all Members for information and included on the Member’s Library.

8.

Members Roles and Responsibilities DOCX 160 KB

For Members to approve the updated Roles and Responsibilities as part of the Members Toolkit.

Minutes:

The Chairman, Cllr. Chris Frost asked the Corporate Services Group Manager to present the Members Roles and Responsibilities.

 

The Corporate Services Group Manager highlighted to Members the background to the Members Roles and Responsibilities and to note the key changes to be included as part of the new Member’s toolkit.

9.

Work on Member Development Charter Action Plan

The Senior Democratic Services Officer will provide an update on the following remaining action:

 

·       To have in place a structured forward looking plan of cabinet development.

Minutes:

The Chairman asked the Corporate Services Group Manager to provide an update on the following remaining action:

 

·       To have in place a structured forward looking plan of cabinet development

 

The Corporate Services Group Manager explained to Members that the Local Government Association are providing the Cabinet Executive with a no-cost development day and that this will be added to the Action Plan and will be considered complete.

10.

Items for Next Agenda

Minutes:

·       Induction Programme for New Member Intake – Update

11.

Date of Next Meeting

·       15 April 2019

Minutes:

·       15 April 2019