Agenda, decisions and minutes

Council
Tuesday, 18th November, 2014 5.30 p.m.

The Agenda for this meeting will be published 5 clear working days before the scheduled date of the meeting. The Minutes and Decisions for this meeting will normally be published within 9 working days following the date of the meeting.

Note: this does not apply to Scrutiny Working Groups or Scrutiny Commissioners meetings, please contact the relevant Scrutiny Officer for more information on the work programme for these Groups.

Venue: Council Chamber - Council Offices, Narborough. View directions

Contact: Mrs Sandeep Tiensa  0116 272 7640

Items
No. Item

164.

Chairman's announcement

Minutes:

The Chairman announced the death of former councillor Mr Geoffrey Redfern on 11 November 2014. A minutes silence was held as a mark of respect. 

 

Funeral arrangements would be circulated to Members once known.

 

165.

Disclosures of Interests from Members

To receive disclosures of interests from Members (i.e. the existence and the nature of those interests in respect of items on this agenda).

Minutes:

Cllr. J. M. Fox

-

Item 10 – Recommendations of the Cabinet Executive: Revised Capital Programme

Nature of Interest

-

Pecuniary

Extent of Interest

-

Chair of East Midlands Homes

 

 

 

166.

Minutes pdf icon PDF 74 KB

To approve and sign the minutes of the meeting held on 16 September 2014 (enclosed).

Minutes:

The minutes of the meeting held on 16 September 2014, as circulated, were approved and signed as a correct record.

167.

Chairman's Announcements

Minutes:

The Chairman made announcements in respect of the following:

 

·        D-Day Remembrance at Blaby Memorial;

·        Battle of Britain Service, Parade and Salute;

·        Restoration of D-Day Memorial and Garden at Council Offices;

·        Opening of Leicestershire Scout Headquarters;

·        Achievement Awards;

·        Civic Service at Narborough Church on 12 October 2014.

 

The Chairman invited all Members to the Carol Service on 18 December 2014. All donations would be made to Leicestershire and Rutland Air Ambulance.

 

168.

Leader's Statement pdf icon PDF 226 KB

To Follow. 

Minutes:

Councillor S. Maxwell entered the room at the start of this item.

 

The Leader of the Council presented his Statement, copies of which were circulated in advance of the meeting in respect of the following:

 

·        Chartered Institute of Housing (CIH) Award to the Homefinder Team in Housing Options Service who won the Business Transformation of the Year Award.

·        Westframe Factory Visit.

·        Winchester Road Extra Care Scheme.

·        Halloween Spooktacular Event.

·        Individual Electoral Registration.

·        Active Bean Club.

·        Blaby District Staying Healthy Forum.

·        Visit by the Royal Town Planning Institute President.

·        Council released from “special measures” designation.

·        Sandpit Farm – Enforcement Action.

·        Dementia Awareness.

169.

Presentation of the Homefinder Scheme Award

Minutes:

The Leader presented the Homefinder Scheme Award to Becca Holcroft, Vijay Jethwa and Dan English of the Housing Options Team.

170.

Change in Order of Agenda

Minutes:

Under Part 4, Section 1, Paragraph 13(c) of the Council’s Constitution the Chairman moved that the presentation at Agenda Item 13 Anti-Social Behaviour, Crime and Policing Act 2014 be taken before Agenda Item 7.

171.

Presentation: Anti-Social Behaviour, Crime and Policing Act 2014

Members will receive a presentation from the Community Services Group Manager.

Minutes:

Members received a presentation from the Community Services Group Manager, the Community Services Manager, the Anti-Social Behaviour Officer and the Senior Environmental Health Officer.

172.

Public Speaking Protocol

Requests received by the Protocol deadline to be reported by the Corporate  Services Group Manager with details of the Agenda Item to which they relate. (Such persons entitled to use the Protocol attend for the purpose of making representations, answering questions or giving evidence relating to the business of the meeting and the time allocated to each person is a maximum of three minutes unless extended at the discretion of the Chairman).

 

Minutes:

No requests were received.

173.

Recommendations of the Scrutiny Commission: Review of Reports to Council Committees & Council Agendas pdf icon PDF 125 KB

To consider the report of the Scrutiny Commission (enclosed).

Decision:

DECISIONS

 

1.    That the new report template attached at Appendix 1 be adopted and implemented for use at all Council Committee;

 

2.    That the running order of the agenda template for Council be amended as follows:

 

a)    That Presentations to Council be given after the Leaders Statement;

 

b)    That Section 5 – Members’ Questions be moved to follow ‘Questions from the Public’

 

c)    The title of Section 6 be amended to read ‘Motions, Consultations and Members’ Feedback’

 

3.    That the notice period required for Members to place a question to Council be amended to five working days and that the Portfolio Holder be required to table a written response at the meeting.

 

4.    That appropriate training for Officers is arranged to enable the new report format and content to be introduced from January 2015, with all reports to Committees using the new format from March 2015.

 

5.    That delegated authority be given to the Corporate Services Group Manager to make minor amendments as lessons are learned from the introduction of the report templates.

 

    Reasons:

 

1.    To improve the readability and accessibility of reports to all Council Committees.

 

2.    The report will help the Council meet the increasing requirement for greater transparency in providing information and decision making.

 

3.    Members’ feedback to the Scrutiny Working Group was that 3 Days was not enough notice to submit a question to Council.

Minutes:

Considered – Report of the Deputy Democratic Services & Governance Manager.

174.

Recommendations of the Cabinet Executive: Community Infrastructure Levy pdf icon PDF 94 KB

To consider the report of the Cabinet Executive (enclosed).

Decision:

DECISION

 

That a Community Infrastructure Levy Charging Schedule should not be progressed at this time and that a further review of the local potential to set a Charging Schedule will be undertaken in 12 months from the date of the report.

 

Reasons:

 

1.    The position in relation to the risks and benefits associated with a Community Infrastructure Levy (CIL) has not changed since November 2013; and Officers remain of the view that the reasons set out below for not adopting a levy remain unchanged:

 

·        The expected amounts which could be raised from development in the district would be relatively small;

·        The costs of setting up and administering a levy, in accordance with the Regulations, would be disproportionately high;

·        The introduction of a levy could lead to concerns within the development industry; at a time when there is strong developer interest in Blaby District;

·        Affordable housing provision could be compromised;

·        The Council is not well resourced for the direct delivery of new infrastructure.

 

2.    In addition to the reasons above, there will be a general election in May 2015 which may result in a change of national policy in relation to CIL.

Therefore it would be prudent to await the outcome of this.

Minutes:

Considered – Report of Development Strategy Manager.

175.

Recommendations of the Cabinet Executive: Revised Capital Programme 2014/15 pdf icon PDF 82 KB

To consider the report of the Cabinet Executive (enclosed).

Additional documents:

Decision:

DECISION

 

That the report be noted and that the additional capital expenditure of £100,000, highlighted in paragraph 6.4, is authorised as an addition to the Capital Programme.

 

Reason:

 

To ensure that the Council has adequate resources  in place to meet its capital expenditure commitments.

Minutes:

Considered – Report of the Accountancy Services Manager.

 

Cllr J. Fox left the meeting having earlier declared a Pecuniary Interest.

176.

Review of Polling Districts and Polling Places pdf icon PDF 75 KB

To consider the report of the Customer Access & Electoral Services Manager (enclosed)

Additional documents:

Decision:

DECISIONS

 

1.    That the Schedule of Polling Districts & Polling Places as detailed in Appendix A be approved.

 

2.    That the final report on the review be published, as required by the Electoral Administration Act 2006.

 

Reason:

 

The Electoral Commission Act 2006 and the subsequent Review of Polling Districts and Polling Places Regulations 2006 require each electoral registration authority in England, Scotland and Wales to carry out a review of both its polling districts and its polling places every four years.

Minutes:

Considered – Report of the Customer Access & Electoral Services Manager.

 

Cllr J. Fox returned to the room at the start of this Item.

177.

Questions from Members

Any Members wishing to submit questions must do so to the Corporate Services Group Manager no later than 3 working days before the meeting.

 

The Corporate Services Group Manager will report if any questions have been submitted.

Minutes:

No questions had been received.